Features

Scheduling

Effortlessly Manage Appointments #parsimony

At Theralytics, our goal is to simplify and optimize the scheduling process for ABA providers. Our scheduling platform is intuitive and easy to use, allowing you to schedule your staff in just a few clicks. With customizable permissions settings, you can empower your staff to add their own schedules or limit their access to only rendering what has already been scheduled.

Customize and Organize with Ease

We understand the importance of flexibility and customization in the scheduling process, which is why we offer a range of features to meet the unique needs of your practice. You can customize your appointment types based on CPT codes, color-code appointments for quick and easy identification, and search the schedule by client or staff tags. Additionally, you can assign custom tags to your clients and staff, making it easy to find what you’re looking for on our platform.

Billing

Claim Generation with Automated Solutions

Our innovative billing solution at Theralytics streamlines the entire process, allowing you to bill with ease and efficiency. With flexible billing options including daily, weekly, monthly, or per rendered appointment, claims are automatically generated into our “Ready to Bill” module. Here, you have the option to submit the claims electronically, generate a 1500 form, or mark them as submitted if you use a third-party billing system. Our seamless integration with Office Ally means you can receive payments quickly, with Theralytics posting the payments for your review.

Let us handle your billing

Our comprehensive billing services include claim submission, follow-up on outstanding claims, patient invoices, payment postings, and more. We believe in delivering value, which is why our services come at no cost to you until you get paid. Let us take care of your billing and collections so you can focus on providing exceptional care to your clients.

Data Collection

Simplify and Streamline Data Collection and Report Writing

Say goodbye to the hassle and cost of paper data collection and analysis. With Theralytics, you can take skill acquisition and behavior data directly on our modern, user-friendly platform. Easily create customized curriculum libraries, add programs and targets, and collect data using a variety of methods, including trial by trial, TA data, and behavioral data such as frequency, duration, rate, ABC, partial interval, or momentary time sample. Analyze your data with ease, using our interactive and visually stunning graphs, complete with phase change lines and annotations.

Built by a BCBA, for BCBAs

Theralytics was created by a Board Certified Behavior Analyst (BCBA) who understands the specific needs of ABA agencies. Our platform is designed to offer an intuitive data collection experience for clinicians, while also providing robust analysis capabilities. Say goodbye to the time and resources spent on printing out data sheets and securing PHI, and instead focus on delivering high-quality care to your clients.

Reports

Track Business Performance with Detailed Reports

Our advanced reporting system provides you with a wealth of information, including payroll, accounts receivable, session audits, RBT supervision, and much more. With just a few clicks, you can access visual charts and graphs that give you a quick overview of your business metrics, such as billable hours, profit analysis, accounts receivable, canceled sessions, and key performance indicators.

Optimize Invoice Generation

Our cutting-edge ABA software simplifies invoice generation for co-pays and other payers, including school districts and regional centers. Say goodbye to manual invoicing and hello to effortless financial organization.

Payroll

Simplify payroll with ease - say goodbye to complexity!

Our comprehensive payroll report provides you with everything necessary to run payroll with confidence. Generate the report at any time and have all the data such as hours worked per service, payroll rates, overtime, and much more right at your fingertips.

Eliminate manual effort with automated drive time and mileage calculations.

Theralytics accurately calculates drive time and mileage between appointments and seamlessly integrates them into your payroll report. You can now forget about tedious manual calculations and focus on what truly matters. Note: Our calculations do not take into account traffic conditions.

Documentation Management

Transform Your Onboarding and Credentialing Process

Store all employee and client documentation in one secure and HIPAA compliant location with our powerful document management system. Effortlessly upload documents from any device with web browsing capabilities, and organize them in folders for easy access. Share important client documents with parents / caregivers with ease.

Customizable Document Management

Upload any type of document (JPG, PDF, etc.) and set expiration dates for critical HR documents. Store credentialing documents, new hire paperwork, performance reviews, and any other relevant employee information. Stay on top of expiring documents with notifications on the dashboard, ensuring you’re always prepared for follow-up.”’

Mobile App

No connection? No problem.

With our iPhone/Android app, you can continue to collect data, view client details, take session notes, secure signatures with GPS coordinates, and complete sessions, even when the internet is not available. Keep your workflow smooth and uninterrupted with Theralytics’ mobile app.

HIPAA Compliance

Your Data is Safe with Us

Theralytics adopts a “security first” approach and is hosted on HIPAA Vault, one of the most secure and HIPAA compliant servers available. Our server is equipped with robust security features such as WAF protection, encryption, two-factor authentication, BAA, log monitoring, host intrusion detection, managed firewall with unified threat management, IP reputation, and vulnerability scans. Additionally, Theralytics has received a HIPAA Seal of Compliance from the Compliancy Group.

Ensuring Your Peace of Mind

We empower our clients to have control over their data security by providing standard features such as two-factor authentication, login logs, and audit logs. Two-factor authentication adds an extra layer of security when logging in. Login and audit logs provide administrators a comprehensive record of who logged in, when, and what changes were made within the application, giving you peace of mind that your sensitive information is protected. Both of the photos have links on our main site.